Job Description: IT Systems Administrator Volunteer

To apply for this position, please email

Do you love dogs, cats, and critters? Do you also have a passion for integrated IT networks and keeping users and systems coordinated? If so, we have a position for you!

The Seattle Animal Shelter Foundation is seeking a part-time, Volunteer Systems Administrator to oversee our internal network and help ensure our outward-facing communication & coordination works seamlessly. This role has the unique opportunity of ownership of the day-to-day responsibilities of an entire 501(c)3’s IT network. The Systems Administrator will lead the IT Committee of the Seattle Animal Shelter Foundation and report to our 12-person board led by Board President, Whitney Allen. This is an unpaid position and will require 3-5 hours of work weekly.

The ideal candidate has strong “small IT department” leadership skills and is passionate about helping Seattle’s animals. This animal lover will be well-versed in the standard Microsoft suite of applications and also have experience administering Office 365 for Nonprofits, WordPress, Google Analytics, eTapestry, and Greater Giving. The ideal candidate will also have general knowledge of database systems and the ability to query them in addition to the ability to cleanse & prepare data after exporting it from one system and importing it into another. Attention to detail, self-organization, a can-do attitude, and the ability to thrive in a fast-paced, ambiguous environment are essential elements to this role.


• (Office 365 for Nonprofits) Oversee the foundation’s collaborative platform for storing documents, the system’s management of users and their rights, and providing technical support as needed.
• (Gmail) Administer the foundation’s email accounts including password management.
• (eTapestry) Oversee the foundation’s fundraising donor management system (DMS) including its account creation, assignation of account rights, password (re)sets, and account deactivations.
• (eTapestry) Fulfill specific board requests for data & reports from multiple systems by specifically defined their request, creating & executing queries, preparing & validating the data set, and providing it to the board as requested.
• (All) Tier 1-2 technical support requests, user training, troubleshooting, licensing & billing for technical assets, and issue remediation.
• (Greater Giving) Administering the foundation’s event management software (EMS) including webpage setup, managing user accounts, owning/assigning permissions, and exporting, preparing, & migrating data sets from the EMS into the DMS
• (All) Ensure that the foundation’s disaster recovery plan provides for the timely backup & restoration of data.


•   Proven experience working with Microsoft Office 365, the Google suite of products including Gmail and Google Analytics, WordPress, Microsoft Excel.
•   Expertise in querying & reporting across multiple software platforms.
•   General knowledge of database systems and the ability to query them.
•   User account, email account and computer account provisioning/administration, including password management.
•   Demonstrable network experience and network tools knowledge
•   Positive attitude, detail oriented with good multitasking and organizational ability
•   Passion for animals desired (20%+ of social media photos are of your pets).

Who is Seattle Animal Shelter Foundation

SASF is a non-profit organization comprised of volunteers dedicated to enriching and enhancing the lives of animals cared for by the Seattle Animal Shelter. SASF reflects the support that the Seattle community and Shelter volunteers have for this essential City agency. Together, we raise funds above and beyond what the City of Seattle can provide to create life-changing programs and initiatives from Seattle’s animals and the people who love them.

A couple of projects we were thrilled to help with include:

•SASF granted funds for the construction and funding of an onsite, immediate care, veterinary exam room. Since opening its doors, the clinic has cared for more than 500 animals.

•We also raised enough funds for a complete remodel and restoration of the Seattle Animal Shelter, a bigtime improvement on the comfort of the animals in the building.

•We host an annual gala every year that 250+ people attend. It includes special guests, a kitten tent, a silent auction, and is hosted by Tracy Taylor of King 5 news. Last year we raised$161, 000 in a single night!

•Our Board of Directors is working on a capital improvements fundraiser to get our in-house Veterinarian, Dr. Nick, a full clinic of medical equipment.

To apply for this position, please email